The pool season is almost over! We will be open early, at 11:15am, for the rest of the summer. See you in the water!
Playground Opening Saturday!
Posted June 28, 2019
Our new playground will be open Saturday, June 29th at noon. Board members will be present Sunday, June 30th from 5-6pm to greet you, answer questions, and will supply a treat for all the children. We hope to see you there.
Please note the engineered wood carpet (i.e. wood chips) are fresh off the mill. They will take time to compact and weather. Please keep shoes on in the playground area.
Kingsgate 5 Board of Trustees
Posted May 23, 2019
Greetings neighbors, summer is right around the corner. We are reaching out with a few timely updates and information regarding the pool and common areas.
Pool Hours – Due to staffing availability, the pool will open on weekdays at 4pm until June 23rd and at 12:15pm for the remainder of the summer. The pool will close at 4pm June 18th, 25th, July 11th, and July 18th to host the Gator Swim Meets. You are invited to come cheer on the team from the deck.
Pool Check-In Process – We have a new check in process this year. The first time you visit the pool, we ask that you have reviewed and acknowledge the updated pool rules (also available at the pool) as well as to verify your emergency contact information. This process will be for homeowners and resident occupants. You will still check in with your lot number each time you visit the pool.
Community Garage Sale – The K5 HOA is pleased to announce the Annual Community Garage Sale! Join us Saturday and Sunday June 1st and 2nd at 8 am. Signs will be put out on Main Roads and near the Pool. Please make individual signs as well to direct traffic to your part of the neighborhood. Advertising will be posted on Craigslist, Offer Up and Facebook beginning the week prior.
Seeking New Pool Manager – Due to the new pool manager’s unexpected relocation out of state, we are looking to hire and train a replacement as soon as possible. This is a paid part-time position; see the full job description for details. To apply, email resume and cover letter to email@example.com.
Seeking New Board Member – We have a vacancy on the board. If you are interested in joining the board or want to learn more, please email firstname.lastname@example.org.
Tennis Courts – We hope you have all been able to enjoy the new tennis courts and recently added pickle ball lines. In an effort to keep the courts for homeowner enjoyment only, there is a lock on the courts. The code is 2018. Please clean up after yourself and lock back up when you are done. Be sure to review the rules posted on the fence.
Playground – The playground renovation and replacement is moving forward. A loan has been secured. See the final rendering of the project for more info on what is being built. Construction has begun and will take approximately 4-5 weeks to complete. During this time, the playground will be closed. We will reach out when the project is closer to being finished to invite you to a grand opening towards the end of June. The rendering is available on our website and at the pool.
As always, please check the website, call the pool, or reach out to the board with any questions, comments or concerns. We hope to see you at the pool, park, and NEW playground soon.
Kingsgate 5 Board of Trustees
Pool Manager Job Description
Posted May 22, 2019
The pool manager is responsible for ongoing operations and overall management of the HOA
pool. The pool manager requires good leadership, communication, and interpersonal skills to manage swimming pool employees, patrons, and swim team. Knowledge of lifeguarding and the skills of the staff are pertinent. This position requires initiative and excellent organization to maintain and manage the facility. An APO or CPO certification is highly recommended.
Maintain a safe swimming pool environment
Recruit and hire qualified lifeguards
Plan work schedules to ensure adequate staff to patron ratios at all times
Organize and facilitate trainings for employees to maintain safety standards
Maintain CPR certification and schedule yearly CPR trainings for the staff
Maintain water quality to meet state standards by conducting regular chemical tests
and keeping accurate records; train staff to take tests
Be available to solve problems when issues occur Maintenance
Maintain the pool and keep equipment clean and in good working order
Check and adjust chlorine levels
Ensure pumps and filtration equipment are operating correctly
Order supplies as needed
Communicate and coordinate with pool service company; schedule services needed
Arrange cleaning of the pool decks, bathrooms, office, and common areas
Purchase cleaning supplies
Schedule staff to carry out cleaning and maintenance or subcontract work as necessary
Work with the facilities manager to identify, select, and schedule repairs/renovation projects
Oversee the swim lesson program
Recruit and provide training for swim instructors
Schedule swim lesson classes including instructor and students
Interact with parents as needed
Oversee outreach swim education programs
Communicate with Kingsgate Gators Swim Team to schedule pool use and issues as needed
Schedule and staff private pool parties
Sell annual pool passes
Help with HOA special events
Update the website regarding any pool related information and/or activities Administrative
Responsible for handling, recording, and submitting funds to the treasurer
Make lifeguard schedules and approve time cards
Purchase and maintain office / first aid supplies
Maintain all documents utilized at the pool
Maintain communication with the staff about supplies needed
Purchase and maintain concessions inventory
Contact vendors and set up deliveries
Communicate with HOA board and attend the monthly meetings
Required to be available /on call as needed
Check on pool weekly when the facility is closed
On average this job takes about 12 to 15 hours a week when the pool is open (Memorial Day through Labor Day). During the month of May (pool start-up), 20+ hours are required. When the pool is closed, this job take 2-6 hours a week.
Spring 2019 Newsletter
Posted March 24, 2019
The Kingsgate 5 HOA Neighborhood News for March is now available! You can read it online here:
Posted March 23, 2019
Annual Meeting, Playground Update, and Proxy
Posted December 7, 2018
Greetings Fellow Kingsgate Five Homeowner,
This has been another great year for Kingsgate V. Good weather led to many of our members enjoying the sun and water at the park and pool. The annual Easter Egg Hunt in April and Association BBQ at the pool in July were well attended. Thanks to all who helped organize and attended these fun events. Remember that information regarding dates and activities for the association is included in your newsletter mailed by postal mail and email, found on our website (http://www.kingsgate5.com/), and posted to our Facebook page: https://www.facebook.com/kingsgate5 (you do not have to be a member of Facebook to use this public page). The annual meeting will be held on Monday, January 28, 2019 from 7:00 – 9:00pm in the library at John Muir Elementary. Among the important issues that will be voted on will be the 2019 budget and voting for board members for future years.
I want to thank all the members of our association for their continued support and feedback to the board. The board and the success of our community depends on that. Any thank you would be incomplete without including all the members of the board who support our whole community: Ashley Gillen – treasurer, James Weinrod – member at large and swim team liaison, Susan Schilling – secretary, Alan Nelson – vice president and compliance chair, Kelly McPherson – trustee at large and recreation, Lauren Johnson – trustee at large and recreation, Sarah Curde – trustee at large, and Bill Keating – park chair. Also thank you to our maintenance manager Dan Lund and Cindy Klein our pool manager for their excellent service. After nearly 20 years of outstanding service Cindy has decided it is time to pass the torch to someone new. Words cannot express how grateful I am for all of that she has done for our community.
I look forward to seeing many of you at the annual meeting. If you are unable to attend in person, please submit a proxy ballot to appoint an individual to vote on your behalf. Any neighbor in good standing (all dues paid) is able to bring your proxy ballot.
President & Homeowner
Kingsgate Highlands Division V Homes Association
As you may be aware, for the last couple of years the board has been looking into replacing our existing playground. There are several reasons for this. First, the equipment there is more than 25 years old and needs replacement. Our reserve study indicates that the useful life of the current equipment has been reached. Second, the board has been approached by homeowners wanting a better and safer playground. We have had committees of homeowners looking into this and they consistently report that there are limited providers and costs are rising. In the interest of serving the community in a way that ensures the safety and upkeep of this common area and is fiscally responsible, this project should commence as soon as possible. At the end of 2017, the board approached homeowners regarding a one-time special assessment to fund one of the proposals that came out of a committee. While the vote did not achieve the 60% majority required to pass a special assessment, the board and common area planning committee agree it should still be a priority for the reasons stated above and has identified an opportunity to fund the playground improvement within the existing budget.
In November 2018 the HOA board and common area planning committee held a special meeting (read the approved minutes) to discuss alternate options to funding this important project. We have found that there are institutions specializing in loans to HOAs for these types of projects. The board is in the process of investigating this option and wanted to let you all know what is being considered.
Some points we have identified so far:
We would be able to get all funds necessary for the playground replacement and possibly some improvements in the lower park (picnic tables, benches, etc.)
The loan’s collateral is future years’ HOA dues, and it will be paid out of the existing budget. The loan will not be made against HOA or homeowner assets
Because there are already budgeted dollars for park/playground work there will be no assessment or increase of dues to cover the repayment of any loan
Now is a good time to get this started as interest rates and playground equipment prices are going to go up next year and locking in now would save money for the association
The association has used this type of loan before for pool repairs when existing funding was inadequate to cover the repairs
We have consulted with legal counsel and reviewed our governing documents. A vote among the board of trustees is adequate to move forward with this option
The loan we are investigating would be for $200,000 with a 10 year payback period. The loans we have looked at have no pre-payment penalty so the intention of the board is to pay it off within 5 years to minimize interest expense.
We are excited about the possibilities this provides to complete this effort to add value to the community. Your elected board of trustees takes seriously the task of ensuring safe and well-maintained common areas while maintaining the necessary reserves to keep our neighborhood financially sound. Thank you for your support. We welcome feedback to be emailed to email@example.com.